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At Caiafa & Company LLC, we want our clients to have current information regarding our CPA and tax services. Your financial situation is always changing, and if your tax situation or retirement plan needs to be adjusted, we are always ready to be on hand to help. Whether you are an individual or a small business owner serving the Milford and New Haven area, our office has the resources to help you. Our team takes pride in our communication level; we can be in touch as often as you need, regardless of the service you require. With that in mind, we want to make sure that you stay up to date with the current news from our office and the resources we recommend. Take a look at the links below if you need more information about our tax services.
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Proper Inventory Management Can Lead to Higher Cash Flow
Mastering inventory levels is a key to many successful and growing businesses. Here are several reasons why proper inventory management can lead to lower costs and higher cash flow:
• Less shrink. Shrinkage represents cash that goes to waste because inventory is damaged, stolen, or past the sell date. Shrink represents an opportunity to improve the inventory control process. Understanding the dynamics of shrink will help focus your attention in the correct areas and ultimately lead to money saved.
Action: Create a shrink scorecard that shows the source of shrink. If theft, is it occurring at retail or in receiving? If out of code, is the problem in all products or a select few? If damaged, is it trackable to the supplier or a part of your production process? Remember to compare waste to prior years and against your goals to see how well you are doing.
• More cash. In a perfect world, you sell your inventory as soon as it is received. Material or product that sits in a warehouse adds storage costs, and risks turning into unsaleable product. Aligning your inventory operation with your sales cycle plays directly with improving your cash flow. Understanding sales trends will allow you to optimize your stock levels and save money in the process. When you spend less on unnecessary inventory costs you have more cash to invest into marketing, new product initiatives or capital equipment that can bolster your bottom line.
Action: Implement just-in-time (JIT) inventory management with key suppliers. Explore ways to deliver product as you need it versus purchasing a larger amount and then storing it.
• Improved forecasting. The old saying garbage in, garbage out applies perfectly when trying to forecast inventory demand. If you can’t trust your inventory process, it’s impossible to accurately predict future output. This leaves you flying blind when budgeting and preparing for future expenditures. With a firm grip on your inventory needs and procurement-to-sales cycle, your forecasting will become more accurate.
Action: Create a rolling 12-month forecast of sales that provide details on major product lines. Translate this forecast into lead times for your inventory procurement.
• Better customer relations. Once you’ve optimized your operation, the quality of your customers' experience increases exponentially. You can cut prices without sacrificing margin, improve lead times, and add new product lines with your extra cash. While the effective inventory process you built is humming along, you can focus your attention on improving your products to better match the needs of your target market. This will help boost your sales!
Action: Set inventory targets to shorten lead times. Measure how many back orders you have and note how often products are returned as defective. If your inventory management is improving, you should see positive results in both areas.
#Inventory #Management #Forecasting
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Straight As: Ideas to Help Your Kids Thrive This School Year
Your child's education now features more screen time, more remote learning, and more opportunities to be tripped up in our online world. The good news is that you can still make a difference in your child's life as they continue their journey from elementary school through high school. Here are some ideas to help your child thrive this school year.
• Design a workspace tailored to your child. Now that in-home learning is part of the normal routine, creating an environment tailored to your child’s learning style is key. While a separate room with dimmable lights and an air purifier might be ideal, a designated spot at the kitchen table with noise-cancelling headphones might just do the trick. The goal is to make a space that feels natural, with as little distractions as possible to encourage focused attention.
• Set them up for sleeping success. A good sleep routine is important for everyone, but it’s even more vital for kids’ cognitive development. According to the Mayo Clinic, kids ages 6 to 12 should be getting between 9 and 12 hours of sleep a night while teenagers need 8 to 10 hours. Count backwards from when they need to get up in the morning and add an hour to those ranges to allow for some downtime to help them transition their brains into sleep mode.
Downtime should consist of lighter, more relaxed activities like reading or reflecting on the day and avoiding using electronic devices if possible. Well-rested kids are better able to concentrate during the school day and handle the additional distractions that come with the hybrid approach.
• Teach them the good - and not so good - of AI. Plagiarism and artificial intelligence (AI) are major topics in schools. With AI now built into every search engine, creating what seems to be new content and ideas is easier and faster than ever. Because of this, schools have implemented AI-identifying software right into their grading systems to allow teachers to catch plagiarism as soon as assignments are submitted.
Talk to your kids about the importance of using AI simply as a research tool rather than a way to cut corners on an assignment. Like all new technology, there’s a learning curve associated with it and the quicker they can master the positive aspects of it while avoiding the negative, the better off they’ll be.
Every new school year is a new opportunity for new memories for both you and your children. By leaning into these and other ideas, you can help your kids thrive this school year.
#Education #SchoolYear #Workspace
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Taming Monthly Bill Creep
You notice one of your monthly expenses just went up from $25 to $28. Six months later and you're now paying $35. Fast forward another 18 months and now the charge is $50 a month. If you have an expense on autopay, you may go several months without noticing that one of your monthly expenses doubles in price.
Here are some tips to help you tame monthly bill creep and avoid a price-hike surprise.
• Investigate your recurring services. Start by taking stock of every service you're currently using. Review your bank and credit card statements, and highlight all the charges that look like a subscription. Some examples to look for are streaming services (video, music and games), magazines, news subscriptions, digital storage services, gym memberships, and financial services. Determine if you have redundant subscriptions, such as multiple music-streaming services. Finally, ask yourself if each service is still providing value to you. If it's not, cancel it.
• Review bills for unnecessary fees. Once you trim your list down to the services you want to keep, locate the most recent bill for each. Read through all the charges and make notes of those that are questionable. You might be paying for services you aren't using, such as a video streaming service on your cell phone bill. Or maybe you're paying replacement insurance coverage for something you don't need. For every charge that doesn't make sense, call and ask the provider to cancel it.
• Bundle expenses when you can. Many suppliers provide multiple services and will offer discounts if you sign up for a few of them. Bundling your cable TV, internet and home phone is a common example of this. Other places to look for bundling opportunities are cell phone providers and insurance companies.
• Negotiate for lower rates. Call each provider and ask for a lower rate or discount. Most companies want to keep your business, so they will often work with you. Service providers routinely change the way they package their products, so saving money might be as simple as changing to a different level of service. It's rare for companies to reach out and offer savings, so you need to make the call!
It's easy for your bills to spiral out of control if you don't keep close tabs on them. Go through a review exercise every few months to ensure you aren't paying more than necessary.
#recurringbills #Fees #lowerrates
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Think Before Tapping 401(k)s and IRAs as Emergency Fund
All Americans are now allowed to withdraw up to $1,000 every year from retirement accounts to pay for a broad range of emergency expenses. There are several reasons, however, why you should avoid tapping your retirement accounts at all costs.
Reasons to leave retirement funds alone
• You’re diluting your retirement savings. Although the money comes in handy now, you’re chipping away at your nest egg and forfeiting growth. For example, if you withdraw $100,000 that would earn 6% annually tax-deferred for ten years, you give up a whopping $79,000 in lost earnings!
• It may be bad timing. Experts say it's difficult to time the markets in the current volatile environment. If you sell some holdings right now, you may be locking in losses that would miss future appreciation.
• You still owe income tax. Even if it's for an emergency, income tax is due on all withdrawals from traditional 401(k)s and IRAs.
• You may also owe a penalty. You may have to pay a 10% penalty on your withdrawal if it doesn't qualify for an IRS-defined exception.
Ideas to find cash
Instead of tapping into retirement funds, here are some ideas to generate the cash you need:
• Sell unwanted items. Take a look around your home for items that you no longer use such as clothes, electronics, or furniture, and sell them through an online marketplace.
• Rent out a room or other property. If you have extra space in your home, consider renting it out or finding a more long-term tenant. Be sure to check with your local government for rules on short-term rentals.
• Freelance or gig work. Many companies are looking for part-time workers and independent contractors instead of committing to a full-time employee. Consider reaching out to local businesses to offer your expertise, in addition to creating an online profile through platforms that are popular for consultants.
#Retirement #Savings #Distribution #Penalty
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Tips to Protect Your Social Security Number
Very few things in life can create a higher degree of stress than having your Social Security number (SSN) stolen. This is because, unlike other forms of identification, your SSN is virtually permanent. Here are some things that you can do to minimize the risk of having your number fall into the hands of the wrong people.
• Never carry your card. Place your SSN card in a safe place. That place is never your wallet or purse. Only take the card with you when you need it.
• Know who needs it. As identity theft continues to evolve, there are fewer people and organizations who really need to know your SSN. Here is that list:
o The government. Federal and state governments use this number to keep track of your earnings for retirement benefits and to ensure you pay proper taxes.
o Your employer. Your SSN is used to keep track of your wages and withholdings. It is also used to prove citizenship and to contribute to your Social Security and Medicare accounts.
o Certain financial institutions. Your SSN is used by various financial institutions to prove citizenship, open bank accounts, provide loans, establish other forms of credit, track digital payments, report your credit history, or confirm your identity. In no case should you be required to confirm more than the last four digits of your number.
• Challenge all other requests. Many other vendors may ask for your SSN, but having it may not be essential. The most common requests come from health care providers and insurance companies, but requests can also come from subscription services when setting up a new account. When asked on a form for your number, leave it blank. If your supplier really needs it, they will ask you for it. This allows you to challenge their request.
• Destroy and distort documents. Shred any documents that have your number listed. When providing copies of your tax return to anyone, distort or cover your SSN. Remember, your number is printed on the top of each page of Form 1040. If the government requests your SSN on a check payment, only place the last four digits on the check, and replace the first five digits with Xs.
• Keep your scammer alert on high. Never give out any part of the number over the phone or via email. Do not even confirm your SSN to someone who happens to read it back to you on the phone. If this happens to you, file a police report and report the theft to the IRS and Federal Trade Commission.
• Proactively check for use. Periodically check your credit reports for potential use of your SSN. If suspicious activity is found, have the credit agencies place a fraud alert on your account. Remember, everyone is entitled to a free credit report once a year. You can obtain yours on the Annual Credit Report website.
Replacing a stolen SSN is not only hard to do, it can create many problems. Your best defense is to stop the theft before it happens.
#protect #IdentityTheft #creditreports
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Very important to also freeze your young children's Social Security Numbers, etc. for those numbers are vulnerable to being stolen!
Thank you for this info!
5 Ideas to Help Save Money
Creating a sound financial foundation for you and your family is anything but easy. It is tough to save when everyone is tempting you with adding one monthly service after another. Add to that the high increases in things like property taxes and insurance and you realize that saving is becoming more of an art form than a great habit. So here are some ideas to help build your wealth.
1. Pay yourself first. Treat saving money with the same care as you pay your bills. Take a percentage of everything you earn and save it. Using this technique can help build an emergency fund and keep you from living paycheck to paycheck.
2. Know and use the Rule of 72. You can roughly calculate the number of years compound interest will take to double your money using the Rule of 72. Do this by dividing 72 by your rate of return to estimate how long it takes to double your money. For example, 10% interest will double an investment in 7.2 years; investments with an 8% return will double in nine years. Use this concept to understand the power of saving and investment.
3. Use savings versus debt for purchases. Unpaid debt is like compound interest but in reverse. For instance, using a 20% interest credit card to pay $1,500 for home appliances costs nearly $1,000 in interest expense if paid back over 5 years (on top of the original $1,500!). The result is that you have to work harder and earn more to pay for the items you purchase. A better idea is to save and then buy your dream item. Even better, when you save in a high interest account, you put interest to work for you to make the purchase more affordable.
4. Understand amortization. When a bank loans you money, it gives you a specific interest rate and a set number of years to pay it back. Each payment you make contains interest as well as a reduction of the amount owed, called principal. Most of the interest payments are front-loaded, while the last few payments are virtually all principal. Making additional principal payments at the beginning of the loan’s term will decrease the amount of interest you pay to the bank and help you pay off the loan more quickly.
5. Taxes are complex and require help. Tax laws are complicated. They are made even more complex when the rules change, often late in the year. Even worse, the IRS is not in the habit of telling you when you forget to take a deduction. The best way to stay out of the IRS spotlight AND to minimize your taxes is to ask for help.
#Money #Save #Interest
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Each month, we will give you tips and useful information to help you protect your finances, begin planning on ways to save for your future, or how to begin preparing your taxes. Our goal is to help you get the information you need for a financially savvy today and tomorrow. So sign up for our monthly client newsletter today to stay up-to-date with news from our office and to receive special offers from our team.
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